staffhub

EPIC
Check your account, and upload your receipts here. 

PURCHASE ORDER FORM
Make a copy of this Google doc and fill out to request payment. Email it to [email protected].

MILEAGE REIMBURSEMENT FORM
Make a copy of this Google doc. Then, fill it out and email it to [email protected] to request payment.

DIRECT DEPOSIT FORM
Send this form to anyone who needs to be setup with direct deposit.  

HEADS UP FORM
This is meant to alert all ministry areas about your event to prevent overlap with scheduling. Even if you don't have all the details of your event figured out, please fill out the form with what you do know. :)

PROJECT REQUEST FORM
This is for all things design, print, web, and promotions related to your event. The Publications team needs this 6 weeks before you want to start promoting so most likely 3 months before your event. :) Even if you don't have all the details, send in a PRF so it's on their radar. 

CHILDCARE FORM
Don't forget about the kiddies! The childcare form is for any needs related to caring for littles (Birth-5th grade). This is needed 1 month before your event. 

WORSHIP REQUEST FORM
Testing...1, 2, 3...testing. If you want any worship-team led music at your event, let the worship team know 3 months in advance.

FACILITIES
Our facilities team is amazing! To help them help you, put your facility needs (tables, chairs, water, etc) in the calendar. Also, email the facilities team with details of your event at [email protected].

SECURITY
One security officer is required for every 100 people on our campus with a maximum of three officers. If you are offering childcare, one officer will be dedicated to that area. Email Sean Cobb at [email protected] with the date/time of event, expected head count, and childcare status. Sean will coordinate with our security team and respond with final approval of your request.

TECH REQUEST
Lights, camera, slides ... do you need one of these at your event? Our super talented tech team can help you plan a stellar event. Whether you have a trained volunteer to run lights, slides, or camera or need them to hire someone, you can get that setup on this form.

FACILITIES RENTAL FORM
Do you know someone who wants to host an event on our campus? Send them this link, thebayouchurch.org/rental, so we can get them set up!

BACKGROUND CONSENTS
All volunteers (18 and up) need to fill out a consent for background screening. Just turn in the forms to Sagan Ezell, our database manager, and don't forget to add your ministry name at the bottom of the form.

ARENA
I think it's safe to say that we all have a love/hate relationship with Arena, our database, but for now, it's our source of info that we strive to keep accurate. If you need a login to this, please reach out to Sagan Ezell, our database manager.

NEW HIRE DOCS
Whether you are adding a part-time or full-time person to your team, this has all the docs you'll need as well as a handy checklist for what to do. Don't forget to email a PDF of the completed & signed docs to [email protected].

SECURITY INCIDENTS
Complete this form any time an injury happens on our property whether it be a team member, church member, etc. This can also be used for non-injury related incidents (ex: trespassing, vandalism to church property, theft, etc.). Hard copies will be kept in the Guest Center. Completed forms can be scanned and sent to [email protected].

FACILITY WORK ORDER
Need help from the facilities team? From maintenance assistance to custodial needs, please fill out this form to make a request.